Prior to 1925, AGM minutes can be found in the Society Minutes. From 1925-1994 they are in bound volumes, with some of the later minutes printed or typewritten and pasted into the volumes. After 1994 they were no longer pasted into the bound volumes and were left as loose douments. This sub series also includes minutes and papers from Special General meetings.
The main correspondence relating to the committees is included in the Guard Books
Includes correspondence from Barry and from Charles Taylor on behalf of the Committee of Correspondence and Papers; rough notes and bills; manuscript extracts from various committee meetings about the progress of Barry's work; further correspondence and papers on Barry's paintings; papers on an annuity fund and other matters. The documents also include a letter from Robert Peel regarding Barry's funeral.
Minutes were not maintained in a separate filing system and the original arrangement has been maintained. Arranged chronologically.
The Council dealt with the administration of the Society. Its nature and scope changed over the years \n\nIts position seems to have altered significantly in 2004, when they became an advisory body as opposed to a decision making body. From this date it was known as the Advisory Council. This change appears to have been quite a lengthy process that begun around 1998/9. This move towards an advisory body (and the necessary changes in the bye laws and charter) resulted in a special general meeting in June 2003. The changes were then approved in the 2003 AGM, but weren't official until the beginning of the following year once the Privy Council had approved them. It was not until October 2004 that Council had its supervisory powers officially removed. It carried on as an Advisory Council until 2008,in some form (the official nature of the minutes and agendas etc. is lacking at this point). In 2009 the Fellowship Council was established which superceded the Advisory Council.
This formed out of the Finance and General Purposes Committee, after a recommendation delivered by Michael Fry to Council in September 1991. Its main function was to be the key operational committee through which all plans,projects, key events and their respective budgets passed, before being forwarded on to Council as recommendations. They then saw to the execution of the approved plans, monitored them and kept Council appropriately advised. This was first chaired by the Chairman of the Council and was the link between Council and the Management Group.
In 1991, the F&GP committee became the Executive Committee. Some of the previous functions of the F&GP committee were transferred to the Finance and Resource management Committee.
The Future Policy Committee was set up to look at the Society's programme and to discuss new areas of activity